Notes from Student Services Council

February 4, 2026

• UPDATE: Automatic Enrollment from the Waitlist + Enrollment in Week 1 without Add Codes (DV)
• Erica Bierly is the supervisor for FYE (First Year Experience). Getting office set up (second floor of building A) and gearing up to recruit their fall cohort.
• Proposal to Change the Grade Submission Timeline (DV).

• Currently, grade changes are limited to 120 days following the end of the term.
• Research was done over 44 California Community Colleges and found a variety of timelines, with the majority using more than a 120-day limit. Mean 15 ½ months, median 1 year.
• Note that there is no regulatory requirement under Title 5 mandating a 120-day limitation.
• Proposal was to change our  limit to within one year from the end of the term in which the grade was assigned, with extensions beyond one year in extenuating circumstances.
• BP’s and AP’s under review, Most of the changes are “league language” as recommended by Community College League of California. (https://www.ccleague.org/) please bring feedback to next meeting:

• 3436 AP Hazing
• 5700 BP Athletics and 5700 AP Athletics

Upcoming Items:

• BP/AP 5012 International Students
• BP/AP 5530 Student Rights and Grievances
• BP 6911 Student Housing Partnership

Respectfully submitted,

Joan Bergstrom Smith